Clinical audio and text are sent only when you request transcription, generation or revision. Draft letters are saved to your own Google Drive. Clinical API responses are not cached by this app. While a recording is in progress its audio is held on this device only, until it has been transcribed. Use consultation recording only after confirming patient consent and follow clinic privacy procedures. Full privacy notice.
Speak the letter as you would to a typist — it is written when you stop.
The consultation is transcribed in the spoken language; the letter is always written in English.
A dictation from your phone or a Dictaphone — transcribed and written exactly like a live dictation.
Recording
Live preview — for reference; the final transcript is made when you stop
Listening…
Clinical notes
Ctrl+Space recordCtrl+Enter generateCtrl+Shift+C copyCtrl+Shift+Z undoF1 help
2Letter
No letter yet — capture or type the notes, then press Generate.
Also write
Help & set-up guide
Saved letters
Correct / revise letter
Say a command then dictate the content — e.g. “Add examination, chest is clear, no wheeze, heart sounds dual” or “Change the plan, review in three months with repeat spirometry”. Works for Examination, Investigations, Impression, Plan, Social history and Past medical history. It edits the current letter only and won't invent clinical details.
My Style
Your personal letter preferences. Saved to your own Drive and applied to every letter you generate.
Custom Abbreviations
Abbreviations expanded before generating a letter (e.g. OSAS → obstructive sleep apnoea syndrome).
Abbreviation
Expansion
Recipient Profiles
Save preferred formats per recipient. When you type a name in the letter, matching profiles are suggested.
Permanent AI Instructions
Applied to every letter you generate, on top of the style preferences above.
My Letter Templates
Define your own section order and per-section instructions. Choose a template from the “My template” box above the letter.
Practice template library
Ready-made notes, letters, certificates and meeting minutes for respiratory and sleep medicine. Pick one from “My template” above the letter, or make an editable copy here.
Snippets
Type a trigger such as /cpap followed by a space in the notes or the letter to insert the saved text.
Trigger
Text
Replace Forever
Wording to change in every letter after it is written (whole words, case-insensitive). Select text in a letter and press “Replace forever” to add one quickly.
Replace
With
Suggested from your edits
When you change the same wording in three approved letters, it is offered here (and under the letter) as a rule. Nothing is applied until you add it.
MBS Item Suggestions
After a letter is written, the app suggests the attendance item for a new (initial) or review (subsequent) patient. Enter the item numbers you bill — the suggestion is a prompt only and must be verified before billing.
Attendance
Item number
Letterhead & signing doctor (PDF, Word and patient emails)
Exports use the practice letterhead (locations, phone/fax, website, logo, Healthlink and email — the same header as Clinic to Cloud letters) followed by the signing doctor's name, qualifications, title and provider number. Copy still copies the letter body only.
Workflow & Security
Approved letters are moved to the “Approved” folder inside “Clinic Letters” in your Drive; that folder is shared with this account so letters can be sent from the practice system.
Runs at sign-in on drafts in the top level of “Clinic Letters” only — approved and flagged letters are never touched. Binned Docs can be restored from the Drive bin for 30 days.
Start Clinic Session
Session settings persist for all letters until you press End Session.
Letter template
One section per line as Heading | instruction for that section. Headings are written in sentence case, in this order. Leave the instruction blank to use the house style for that section.
Flag this letter
Saves the notes, the letter and your comment to a “Flagged letters” folder in your Drive so the prompts and checks can be improved. Nothing is sent anywhere else.
Email a PIN-protected copy to the patient
Creates a password-protected PDF of the current letter with the practice letterhead and opens a pre-written email in your mail program. Attach the downloaded PDF, then give the patient the PIN separately (in person or by SMS) — never in the same email.
Create a document from these notes
Describe the document in one line. It is written from the same notes (nothing new is invented), checked for medications and unsupported statements like every letter, and opens as a new tab above the letter with its own Google Doc.
Who is signing this letter?
The exported letter carries the practice letterhead followed by the doctor's name, qualifications, title and provider number. Please confirm the doctor and type the provider number.
